You may be asking yourself, "What is a Virtual Office?" Not to worry, Creve Coeur Workspace is here to answer all your questions!
Virtual Offices can be a great tool for small business owners, corporations, start-ups, home-based businesses, and more. Many employers are choosing to use VO services, which can include receptionists, day offices, meeting rooms, and conference rooms to cut down on costs and not be bound by the physicality of an office space. Here are our best tips for finding and using your Virtual Office efficiently:
Decide what services will benefit you most. Do you need an address only? Phone number? Maybe you only need private office space here and there? Will your clients need to drop off paperwork or payments to your "office"? Call (or research online) a few executive office centers in town. Check pricing and ask for a tour. If private office time or conference rooms are on your list of "must-haves", you'll want to see what your client's first impression will be.
2. Get Signed Up
Choose your plan and sign up on your center's website or execute your Virtual Office lease in person. Complete necessary forms for mail acceptance and answering services if they're part of your plan. Inform "your" staff on exactly how to reach you if a surprise package comes in or if a client stops by for an unexpected visit. A good Virtual Office provider will know just how to handle situations like these.
Once you're up and running, make sure to stop by your post office or visit their website for a change of address form. Creve Coeur Workspace notifies our associates daily, once the mail has been sorted and is ready for pick up. Give us a call to check your mailbox. No more wasted time coming to check for nothing! Additionally, we have an outgoing USPS mail bin available for anyone to use. Certified USPS shipping, FedEx, and courier services are also available. If you relocate from our space, "Moving Out" packages are available for mail forwarding.
3. Phone Calls
Creve Coeur Workspace's receptionists can accept your phone calls, take messages (typically delivered via email), and direct your calls in any way you'd like. We even offer voicemail notification, so if we transfer a call to your voicemail, you will get an email notification with the voicemail recording attached. Running your business is a big responsibility- let us take some of work load off you! We also have phone forwarding options if you ever relocate and want to keep the same phone number you used with us.
4. Conference Rooms & Private Office Time
Make sure you give your Virtual Office center plenty of advance notice when a private office or meeting room is needed. Booking online, emailing, or calling the center are all options for you at Creve Coeur Workspace. Two of our Virtual Office options include private office time. Conference room time can be booked with a credit card number via our website or by calling or emailing the office. Witnessing and notarizing documents as well as catering, Smartboard rental, and video conferencing are just a few of the many add-ons we offer.
5. Copy/Scan/Fax & Office Supplies
When you get a Virtual Office with us you will be assigned a copier code, which means you will be able to make copies, scan, fax, and email documents with ease. Our receptionists will be happy to do this for you anytime you need it. If you're in a jam and need various office supplies we can probably get you covered.
6. Lobby Directory
You have the option to have your business listed on the main lobby directory for an additional fee. Help your customers find you with less confusion and attract new customers to your business by utilizing the directory.
7. Secretarial Services
We don't just make copies and send packages! Creve Coeur Workspace's receptionists are Jack-of-all-trades. We are available to witness or notarize documents anytime during business hours. We will take payments for you and write a receipt for your client with a copy for you to keep. We can create documents or spreadsheets, check your email/website, address letters, stuff envelopes, or any general keyboarding task you need. We even create websites! Our job is to make yours easier any way we can!
8. Get to Work!
Get out there and start working your business without worrying about phone calls, mail, and other administrative tasks! Reach out to us anytime regarding any of your business needs.